Hotel & Hospitality Notepads
Practical Branding for Guests & Staff
Elevate your guest experience with custom hotel and hospitality notepads designed specifically for guest rooms, lobbies, concierge desks and service areas. These full-color printed pads offer guests a useful tool for jotting notes, plans and reminders while keeping your brand front-and-center throughout their stay. Ideal for hotels, resorts, B&Bs, event venues and concierge services, hospitality notepads reinforce your identity, support guest convenience and enhance brand recall long after checkout. Choose from popular sizes and styles to match your property’s personality and make every stay more memorable.
Small Guest Room Notepad & Pen Combo | 3.25" x 5.5" & Choice of Pen
Custom Hotel Notepads & Pen Combo, 4.125" x 5.5", Classic
Custom hotel notepads and pen combo, 4.125" x 5.5", Classic. Branded guest-room stationery with a matching pen.
Medium Hotel Pad & Pen Combo | 5.5" x 8.25" & Choice of Pen
Large Hotel Pad & Pen Combo | 8.5" x 11" & Choice of Pen
Hotel & Hospitality Notepads — Custom Printed for Every Touchpoint
The notepad on the bedside table does more brand work than most things in a hotel guest room. It is the piece every guest touches: a quick number, a confirmation code, an address copied off the TV, a list of things to do tomorrow. When that pad carries your property's logo, name, and phone in clean 4-color print on a substantial paper stock, it is doing two jobs at once — serving the guest and earning the next stay.
At Captain Notepad we manufacture custom-printed hotel and hospitality notepads at our Denver, Colorado facility for chain hotels, boutique properties, resorts, bed-and-breakfasts, event venues, conference centers, and concierge services. Every order ships made-in-USA from our shop with no offshore handoff and no third-party assembly. The catalog is built for full-property rollouts: small guest room pads for every bedside table, classic desk pads for the in-room work surface, medium pads for the concierge desk, large banquet pads for conference rooms and events, and matched notepad-and-pen combo sets when you want every room to ship with a complete write-set.
Four Hotel Notepad Sizes — Pick the Right Pad for Each Touchpoint
Captain Notepad's hotel and hospitality lineup covers the four sizes that move in the hospitality market. Different touchpoints, different sheet counts, and different paper weights call for different pads — here is how to choose.
Small Guest Room Notepad — 3.25" x 5.5", Padded Top-Edge
The bedside-table standard. A 3.25 x 5.5 inch pad, padded along the top edge so the guest tears off clean sheets without folding the pad over. Imprint area is 3 1/16 x 5 3/8 inches — sized for your full property branding: logo, property name, address, phone, and a website or app QR code. Available in 10, 15, or 20 sheets per pad on your choice of 50 lb, 60 lb, or 70 lb white paper with an 18 pt white backer board. Minimum order is 250 pads with quantity-break pricing all the way to 5,000.
Classic Hotel Desk Pad — 4.125" x 5.5", Padded Short-Side
The in-room desk and welcome-folder standard. A 4.125 x 5.5 inch pad with a 3 7/8 x 5 1/4 inch imprint area, padded on the shorter side so the pad lays flat on a desk. Available in 10, 15, or 25 sheets per pad on 50 lb, 60 lb, or 70 lb stock with an 18 pt white backer. Minimum order is 500 pads. Chain hotels typically place one classic desk pad on the in-room work surface and one in the welcome folder at check-in; boutique properties often pair the classic desk pad with the small bedside pad for a coordinated in-room set.
Medium Hotel Pad — 5.5" x 8.5", Concierge and Front-Desk Sized
The concierge-desk and front-desk standard. A 5.5 x 8.5 inch pad — substantial enough for taking a guest's instructions, writing out directions, or fielding a reservation note. Available in 10, 15, or 25 sheets per pad on 50 lb, 60 lb, or 70 lb stock with an 18 pt white backer. Minimum order is 8 pads, the lowest entry point in the catalog — useful for boutique properties or for keeping a current-branding inventory on hand. Quantity-break pricing extends all the way to 5,000.
Large Banquet Pad — 8.5" x 11", Conference- and Event-Room Sized
The banquet-hall and conference-room standard. A full 8.5 x 11 inch letter-size pad for event coordination, banquet planning, conference-room note-taking, and meeting-room placement. Available in 15, 30, or 50 sheets per pad on 50 lb, 60 lb, or 70 lb stock with an 18 pt white backer. Minimum order is 50 pads. Property managers and event coordinators use the large banquet pad as a meeting-room standard so the property's branding is visible on every place setting at every event.
Hotel Notepad & Pen Combo Sets — Matched Write-Sets in Every Size
The complete-write-set option. Captain Notepad ships four notepad-and-pen combo sets matching every standard hotel pad size: small guest room (3.25 x 5.5), classic hotel (4.125 x 5.5), medium hotel (5.5 x 8.25), and large hotel (8.5 x 11). Choose your pen style at checkout from Klyx, Sierra, Majestic Slim Twist, or Harmon, with pen body color options for brand-matching. The combo sets are the simplest way to outfit every guest room with a fully branded write-set without sourcing pens from a separate supplier.
Who Orders Hotel and Hospitality Notepads
The buyer base for hotel notepads is broader than the chain-hotel market. Here are the property types that order them every year.
Chain Hotels — Property-Wide Rollouts
Chain hotels are the largest-volume buyers in this catalog. A typical chain order is the small 3.25 x 5.5 guest-room pad for every bedside table at 500 to 5,000 pieces, the classic 4.125 x 5.5 desk pad for the in-room desk and welcome folder at 500 to 5,000 pieces, the medium 5.5 x 8.5 pad for the concierge and front desk at a smaller quantity, and the large 8.5 x 11 banquet pad for the property's conference rooms. The same logo and contact block runs across all four sizes so every touchpoint reads as one coordinated brand.
Boutique Hotels, Inns, and Bed-and-Breakfasts
Smaller properties order from the same catalog but at different quantities. The medium pad's 8-pad minimum and the large pad's 50-pad minimum let a boutique inn or B&B keep a current-branding inventory on hand without over-ordering. Many boutique properties upgrade to the 70 lb premium paper stock on the in-room pads so the pad communicates the property's tier — the heavier hand of the 70 lb stock reads as deliberately chosen, not generic. The watermark option is also more common on boutique-property pads, adding a light second-color brand mark behind the writable area.
Resorts, Vacation Rentals, and Destination Properties
Resorts and destination properties order the full mix and frequently add a notepad-and-pen combo set so every guest room ships out with a complete write-set the moment housekeeping turns over the room. The 4-color process imprint is well-suited to destination-property branding — logo, property name, a tagline, a website or reservations phone, and often an amenity-map QR code on the small bedside pad.
Event Venues, Conference Centers, and Banquet Halls
Event venues focus on the large 8.5 x 11 banquet pad and the medium 5.5 x 8.5 pad. The large banquet pad goes on every place setting at every event — corporate meetings, weddings, conferences, training sessions — and the medium pad runs the front desk, the registration table, and the event-coordination workstation. A standing reorder cycle keeps current-branding pads on hand for the venue's full calendar.
Concierge Services, Wedding Planners, and Hospitality Operators
Concierge services and hospitality operators that serve multiple properties use the medium 5.5 x 8.5 pad and the classic 4.125 x 5.5 desk pad as a portable branded note-taking surface. The 4-color imprint carries the concierge brand alongside the partnered property's logo, and the pad serves as both a working surface and a leave-behind marketing piece.
What Every Hotel Notepad Includes
The hotel and hospitality notepad catalog is built around a consistent spec set so a property can mix sizes in one order and the entire run reads as one brand. Here is what every pad includes:
- Free 4-color process imprint of your property logo, name, address, phone, and any tagline or QR code — no color-count surcharge
- Choice of 50 lb (Standard), 60 lb (Better), or 70 lb (Premium) white paper, configurable per SKU
- 18 pt white backer board on every pad for stability on the bedside table, desk, or conference-room surface
- Configurable sheet count per pad: 10, 15, or 20 (small guest room); 10, 15, or 25 (classic desk and medium); 15, 30, or 50 (large banquet)
- Top-edge padding on the small guest room pad; short-side padding on the classic, medium, and large pads
- Optional watermark behind the writable area for an upscale boutique-property look
- Optional bleed running the design or color block to the sheet edge for a contemporary finish
- Standard production in 12 business days or quicker production in 7 business days, both starting after proof approval
- Approved artwork stays on file so next year's reorder is a fast turnaround
- Made-in-USA production at our Denver, Colorado facility — no offshore handoff
American-Made, Manufactured In Denver
Every hotel and hospitality notepad Captain Notepad sells is made in the USA. We assemble, print, and ship from our Denver, Colorado facility. There is no outsourcing, no handoff to a third-party assembler, and no uncertainty about what arrives at the property's loading dock or housekeeping cart.
Here is what that means in practice for your order:
- Consistent print quality, registration, and color across every run — the small bedside pad and the large banquet pad read as one brand
- Direct communication with the production team actually printing your property's pads
- Predictable turnaround windows — 12 business days standard or 7 business days on the quicker option, both from proof approval
- No delays caused by third-party production or international shipping
- Procurement-spec friendly: made-in-USA is a clean filter for property groups that require it
We have been manufacturing custom print since 2000. Captain Notepad is a proud member of the Advertising Specialty Institute (ASI) and SAGE Technologies, which reflects our standing as a trusted, established print partner for hospitality operators across the United States and Canada.
Design Tips for Hotel and Hospitality Notepads
A few pointers from our production team for getting the strongest result out of a property's notepad run.
- Run the same logo and contact block across every size. The small bedside pad, the classic desk pad, the medium concierge pad, and the large banquet pad should all read as one brand at a glance. Keep the logo placement, type hierarchy, and color palette identical across the run.
- Place the phone number where the guest looks for it. On the small bedside pad, the phone goes in the imprint header so a guest in the dark can find it. On the larger pads, the phone can move to the footer or sit alongside a website or QR code.
- Use the 70 lb premium paper on the in-room pads. The heavier hand reads as deliberately chosen. Boutique properties, resorts, and executive floors upgrade to 70 lb almost as a default; the 50 lb is the standard guest-room weight where bulk-pad economics matter more.
- Send vector files when possible. AI, EPS, PDF, or SVG keep property logos sharp from the small bedside pad through the large banquet pad. Raster files should be 300 dpi or higher.
- Add a QR code to the small bedside pad. A QR code to the property's amenity map, in-room dining menu, or front-desk chat turns the bedside pad into a working touchpoint for the entire stay.
- Consider a watermark on premium-tier pads. A light second-color brand mark behind the writable area is a clean upgrade for boutique and resort properties.
- Order for the full property in one purchase. Bundling the small, classic, medium, and large pads (plus the notepad-and-pen combo sets if you use them) into a single order keeps the run consistent and earns the deepest quantity breaks across the catalog.
Frequently Asked Questions About Hotel & Hospitality Notepads
What sizes of hotel and hospitality notepads does Captain Notepad print?
Captain Notepad prints four standard hotel notepad sizes plus matching notepad-and-pen combo sets. The small guest room notepad is 3.25 x 5.5 inches, padded along the top edge, for bedside tables and in-room desks. The classic hotel desk pad is 4.125 x 5.5 inches, padded on the short side, for in-room desk and welcome-folder use. The medium hotel pad is 5.5 x 8.5 inches for concierge desks, front-desk note-taking, and meeting rooms. The large banquet pad is 8.5 x 11 inches for banquet halls, conference rooms, and event coordination. If you need a non-standard size for a specific property, call 888-268-7237 for a custom quote.
How many sheets are on each hotel notepad?
Sheet count is configurable at checkout. The small guest room notepad and the small notepad-and-pen combo are available in 10, 15, or 20 sheets per pad. The classic hotel desk pad and the medium hotel pad (5.5 x 8.5) are available in 10, 15, or 25 sheets per pad. The large banquet pad (8.5 x 11) is available in 15, 30, or 50 sheets per pad. Larger sheet counts give your guests more in-room or on-desk use before the pad is replaced; smaller counts are common for high-turnover guest rooms where housekeeping refreshes pads with every checkout.
What paper weight do you use for hotel notepads?
Every hotel and hospitality notepad ships on your choice of 50 lb (Standard), 60 lb (Better), or 70 lb (Premium) white paper. The 50 lb stock is the standard hotel-industry guest-room weight and the default on every SKU. The 60 lb and 70 lb stocks have a heavier hand and a more substantial feel — common upgrades for boutique hotels, resorts, executive floors, concierge desks, and conference-room pads where the pad communicates the property's tier. Every pad is backed with an 18 pt white backer board for stability on the bedside table or desk.
Can I print my full hotel logo, property name, address, and phone number on the notepads?
Yes — every hotel notepad ships with a free 4-color process imprint and the imprint area is sized to carry your full property branding: logo, property name, address, phone, website, and any tagline or campaign element. The small guest room notepad has a 3 1/16 x 5 3/8 inch imprint area; the classic hotel desk pad has a 3 7/8 x 5 1/4 inch imprint area; the medium and large pads scale up accordingly. Boutique properties typically print logo + property name + phone; chain properties typically add room-block address, reservations phone, and a website or app QR code. Captain Notepad's design team confirms layout, bleed, and watermark options against your artwork on every proof before production.
What is the minimum order quantity for hotel notepads?
Minimums vary by product. The medium hotel pad (5.5 x 8.5) starts at 8 pads — the lowest entry point in this catalog, useful for boutique properties or quick reorders. The large banquet pad (8.5 x 11) starts at 50 pads. The small guest room notepad starts at 250 pads. The classic hotel desk pad (4.125 x 5.5) starts at 500 pads. The notepad-and-pen combo sets start at 300 pads. Above each minimum, every product ships on a published quantity-break ladder so the per-unit price drops as the order grows.
How fast can Captain Notepad produce a hotel notepad order?
Standard production is 12 business days and a quicker production option is available at 7 business days. Production time starts after you approve the proof. If you are working against a fixed in-hand date — a soft launch, a property opening, a brand rollout, or a peak-season ramp — choose the quicker production option at checkout and note the target date in the contact field. Our team will confirm the timeline before production begins.
Do you offer notepad-and-pen combo sets for guest rooms?
Yes. Captain Notepad offers four hotel notepad-and-pen combo sets that match every standard hotel pad size: small guest room (3.25 x 5.5), classic hotel (4.125 x 5.5), medium hotel (5.5 x 8.25), and large hotel (8.5 x 11). Each combo lets you choose a pen style at checkout — Klyx, Sierra, Majestic Slim Twist, or Harmon — with pen body color options for brand-matching. The combo sets are the simplest way to outfit every guest room with a fully branded write-set the moment housekeeping turns over the room, without sourcing pens from a separate supplier.
Are these hotel notepads a good fit for a full-property rollout — every guest room, lobby, concierge, and conference room?
Yes — this catalog is built specifically for full-property rollouts. The standard mix is small guest room pads (3.25 x 5.5) for every bedside table, classic desk pads (4.125 x 5.5) for the in-room work surface and the welcome folder, medium pads (5.5 x 8.5) for the concierge desk and front-desk note-taking, and large banquet pads (8.5 x 11) for conference rooms and event spaces. Order all four sizes in one purchase, keep the same property logo and contact block across the run, and every touchpoint reads as a single coordinated brand. Most properties also add a notepad-and-pen combo set so every room ships out with a matched write-set.
Are these notepads suitable for boutique hotels, B&Bs, resorts, and event venues — not just chain hotels?
Yes. The hotel and hospitality notepad catalog serves chain hotels, boutique properties, bed-and-breakfasts, resorts, event venues, conference centers, vacation rentals, and concierge services. Smaller properties usually order the medium 5.5 x 8.5 pad (8-pad minimum) or the large 8.5 x 11 banquet pad (50-pad minimum) so they can keep an inventory on hand without over-ordering. Chain properties usually order the small 3.25 x 5.5 guest-room pad and the classic 4.125 x 5.5 desk pad in larger 500-plus quantities for property-wide rollout. The same imprint specs, paper choices, and 18 pt backer apply across every property size.
How often should a hotel reorder its custom guest room notepads?
Reorder rhythm depends on the property's occupancy and the number of pads placed per room. Most full-service properties reorder once or twice a year on the guest-room small pad — the highest-turnover SKU — and on a longer cycle (every 12 to 24 months) on the larger desk, concierge, and banquet pads. Boutique properties with lower turnover often reorder annually across the full mix. Captain Notepad keeps your approved artwork on file so the reorder is a fast process: confirm the quantities, confirm the artwork is current, and approve the proof.
Can you reprint our hotel notepads with new branding during a rebrand or property renaming?
Yes. Send the updated logo, property name, address block, and phone — plus any new flag affiliation, parent-brand reference, or campaign tagline — with your reorder, and our team will rebuild the layout against the new artwork. If you are moving to a new brand standard mid-year, plan the reorder to land at the new-brand launch date so the property's stationery, in-room notepads, banquet pads, and welcome-folder pads all change at the same moment. Standard production is 12 business days from proof approval; choose the 7-business-day quicker option if your launch date is tight.
What file formats do you accept for hotel notepad artwork?
Vector files are preferred — AI, EPS, PDF, and SVG — because property logos and type stay sharp across every size from the small bedside pad to the large banquet pad. High-resolution raster files at 300 dpi or higher in PNG, JPG, or TIFF are acceptable for photographic content like property exterior shots or amenity imagery. Captain Notepad's design team confirms bleed, safe zone, and watermark options against your artwork on every proof before production. If your brand book includes specific Pantone color values, send them with the artwork and we will match against the 4-color process imprint.
Can I add a watermark or bleed to my hotel notepad design?
Yes — both options are available at checkout on every hotel notepad SKU. A watermark adds a light second-color brand mark behind the writable area for an upscale boutique-property look. A bleed runs your design or color block all the way to the edge of the sheet for a more contemporary print finish. Default settings are watermark off and bleed off, which is the standard hotel-industry look; selecting either upgrades the appearance without changing the imprint area or the production time.
How do bulk pricing tiers work on hotel and hospitality notepads?
Every hotel notepad ships on a published quantity-break ladder and the per-unit price drops at each break. As examples, the small 3.25 x 5.5 guest room notepad starts at $0.48 each for 250 pads and drops to $0.19 each at 5,000 pads. The classic 4.125 x 5.5 desk pad starts at $0.42 each for 500 pads and drops to $0.27 each at 5,000 pads. The medium 5.5 x 8.5 pad starts at $7.32 each for an 8-pad minimum and drops to $0.96 each at 5,000 pads. The large 8.5 x 11 banquet pad starts at $2.71 each for 50 pads and drops to $1.29 each at 5,000 pads. Bulk price points fall as low as 11 cents per pad on the highest volume orders. For quantities outside the published tiers, request a custom quote.
Are Captain Notepad hotel and hospitality notepads made in the USA?
Yes. Every hotel and hospitality notepad we sell is made in the USA. Captain Notepad assembles, prints, and ships from our Denver, Colorado facility — no offshore handoff, no third-party assembler. We have been producing American-made custom print since 2000, and Captain Notepad is a member of the Advertising Specialty Institute (ASI) and SAGE Technologies. Hotels, resorts, and event venues that need a made-in-USA filter on their procurement specs can use the hotel-hospitality catalog with confidence.
Explore the Full Captain Notepad Catalog
Hotel and hospitality notepads are one piece of a broader catalog of fully customized, American-made notepads, notebooks, padfolios, and marketing print built for the way hospitality operators actually work. If you are building a complete branded marketing kit — in-room notepads on every bedside, concierge pads at the front desk, banquet pads in every meeting room — visit our full Custom Notepads collection.
